Legal Instrument Examiner I, II, or III – ROD
This position performs checks on Deeds, Mortgages, and other related legal documents to ensure all document information is complete and accurate, and indexes the information essential for searching data on the computer or the indexes; performs directly related work as required. The work is performed under the supervision and direction of a Document Supervisor, but considerable leeway is granted for the exercise of independent judgment and initiative.
The nature of the work performed requires that this employee establish and maintain effective working relationships with other County employees, paralegals, attorneys, finance companies, and the general public.
This position will be filled at a level dependent upon qualifications of the successful applicant.
HIRING HOURLY RANGE: $13.30 - $18.09 LEGAL INSTRUMENT EXAMINER I
HIRING HOURLY RANGE: $14.89 - $20.26 LEGAL INSTRUMENT EXAMINER II
HIRING HOURLY RANGE: $16.68 - $22.69 LEGAL INSTRUMENT EXAMINER III
APPLICATION DEADLINE: FRIDAY, APRIL 30, 2021.
Duties and Responsibilities
Duties include: greets members of the public on the telephone and in person, making copies and fielding questions regarding fees and procedures for filing and retrieval of documents; checks deeds, mortgages, and other related legal documents to ensure all document information is complete and accurate; indexes UXXs, State and Federal tax liens, extracts necessary data from documents, ensures all documents meeting State recording requirements, and enters information into database; verifies legal documents others have entered into database for accuracy and ensures that no Book/Page reference numbers have been duplicated or skipped; Counts and verifies the number of documents to be processed and forwards to Assessor's and Auditor's Offices for their completion and to imaging department; returns recorded and unrecordable documents to the correct recording parties, matching each original document with the date/time of its original recording; responds to questions, comments, and requests in a courteous timely manner; keeps immediate supervisor and designated others full and accurately informed concerning work progress; attends meetings, conferences, workshops and training sessions and reviews materials to become and remain current on the principles, practices and new developments in assigned work areas; may be designated to report to work during hazardous weather or emergency conditions.
Legal Instrument Examiner I requires a High School Diploma (or GED). Legal Instrument Examiner II or III requires a High School Diploma (or GED) supplemented with three (3) or more years' experience in a related field, preferably as a Legal Examiner I within the RMD's Office, Bilingual (Spanish) preferred.
Knowledge, Skills and Abilities
Substantial knowledge of state laws regarding the recording of legal documents highly desired. Must have basic typing skills and manual dexterity to operate computer, copiers and readers for retrieval of documents. Ability to maintain a professional and courteous demeanor at all times when dealing with the general public, attorneys and paralegals, in person and by telephone. This position requires a lot of standing and bending in order to separate and file documentsClosing Date/Time: 4/30/2021 11:59 PM Eastern